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Executive Director Letter

Letter from the Executive Director:

Brother,   

I hope you’re ready for what’s about to be a powerful moment in our journey toward making lasting change. I personally invite you to join the Win With Black Men Out of State Volunteer Get On the Bus Tour, where we will hit the road to mobilize, inspire, and engage Black men in key cities. This is more than just a bus ride—it’s a movement. By stepping up, you are taking part in something bigger than all of us: ensuring that our voices, our votes, and our influence are felt where it matters most. 

  

What to Expect: 

 

On the Bus: 
We’ll have meaningful conversations, watch films that remind us of our history, and plan how to make an impact once we arrive. This is our chance to build brotherhood, unity, and political power. 

  

Your Role: 

Every brother on the bus is crucial. We’re not just passengers—we’re messengers. When we arrive in each city, we’ll be hitting the streets, talking to our people, and encouraging them to get out and vote. Every conversation is a step closer to ensuring our voices are heard. 

 

The Moment: 

While on the bus and knocking on doors, share the moment. As the kids say, we want others to have FOMO. With that, we hope they will join us on another Saturday or on our other upcoming activities. Use the tips below to share on your social media channel of choice. And if you want to, share some of the photos of your experience from the tour to our folder. We will use them across our very own Win With Black Men Instagram channel to chronicle your experience. 

Thank you for standing with us and for making history in this pivotal moment.  

Together, we will win. 

In solidarity, 
Khalil Thompson 
Executive Director, Win With Black Men 
www.winwithblackmen.org 

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LOGISTICS

Time  

The buses will begin loading at 7:00 a.m. The buses will depart at 8:00 a.m. 

  

Meetup Location 

There will be a designated meet-up location for volunteers to meet the bus.    

*WWBM will NOT cover the cost of parking for volunteers. 

  

Arrival Location  

The bus will arrive at a specific location to meet-up with local canvassers.  

  

Entertainment 

DVD entertainment will available during the bus ride to Philadelphia. 

  

Food & Refreshments 

The volunteers will be provided with boxed breakfast, lunch and dinner from local black owned restaurants. 

How to Dress for Win With Black Men Canvassing 

Win With Black Men is dedicated to creating a positive and approachable presence in the community. As a canvasser, it is important to represent the mission in a professional yet comfortable way.  

Below are some guidelines to help you prepare: 

  

1. Comfort and Practicality 

  • Casual but Presentable: Wear breathable fabrics like cotton or moisture-wicking materials to stay cool. T-shirts or polo shirts are ideal. 

  • Layering for Weather: Depending on the forecast, bring layers like a light jacket or sweater that can be easily removed. 

  • Comfortable Shoes: Wear sneakers or walking shoes to stay comfortable, as you’ll be on your feet for extended periods. Avoid sandals or dress shoes that may cause discomfort. 

 

2. Professionalism 

  • Clean and Neat Appearance: Ensure your clothes are free of holes or stains to convey respect for the people you engage with. 

  • Minimal Accessories: Avoid large or distracting accessories that could take the focus away from your message. 

  

3. Weather Preparedness 

  • Rain Gear: If rain is expected, bring a waterproof jacket or poncho, and an umbrella if needed. 

  • Sun Protection: On sunny days, wear a hat, sunglasses, and apply sunscreen to protect yourself from prolonged sun exposure. 

By balancing comfort with professionalism, you’ll create a positive and approachable image, reflecting the values of Win With Black Men while engaging voters and making an impact in the community. 

Waterproof Shoes

What to Bring 

When canvassing for Win With Black Men, being prepared ensures you can engage with voters effectively and comfortably. Below are the essentials to bring for a productive canvassing experience: 

By coming prepared with the right tools, you’ll ensure your canvassing experience is smooth, efficient, and impactful, allowing you to represent Win With Black Men with pride and professionalism. 

1. Essential Items 

  • Charged Phone: Your phone will be crucial for tracking locations, logging canvassing data, or contacting your team. Make sure it’s fully charged before heading out. 

  • Portable Charger (Power Bank): Since you’ll be out for several hours, bring a power bank to keep your phone charged throughout the day. 

  • Pen and Notepad: It’s always helpful to have a pen and small notepad to jot down any important details or questions from voters. 

  

2. Personal Comfort Items 

  • Water Bottle: Stay hydrated, especially when canvassing outdoors. Bring a refillable water bottle to keep yourself refreshed. 

  • Snacks: Pack light snacks (granola bars, fruit, nuts) to keep your energy up throughout the day. 

  • Comfortable Backpack or Bag: Carry your essentials in a lightweight backpack or shoulder bag to stay organized and comfortable. 

  

3. Weather-Appropriate Gear 

  • Umbrella or Rain Jacket: Pack an umbrella or wear a waterproof jacket. 

  • Sunscreen: Protect yourself from the sun, especially during long outdoor shifts. 

  • Hat or Sunglasses: Bring a hat or sunglasses will help shield your eyes and keep you comfortable. 

  

4. Extras 

  • Hand Sanitizer: Keep some hand sanitizer with you to use between interactions. 

  • Masks: If you or the voters you meet are more comfortable with them, carry a few masks. 

  • First Aid Kit: A small kit with band-aids, wipes, and other basic first aid items can be useful in case of minor injuries or discomfort. 

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Agenda for the Day

It’s important to know what is in store for you as you reach your destination. Below is the tentative itinerary for the day. It will likely vary depending on your arrival to your canvassing location.  

*All times and locations are local.

TIME
ACTION
LOCATION
7:00–8:00AM
Black men arrival at pick-up location to meet the bus.
Varies
8:00–10:00AM
Bus departs the pick-up location.
On the road to arrival location
10:00AM
Black men arrival at destination location to meet local canvassers.
Varies
10:10–10:40AM
Black men travel to their canvassing locations.
Varies
10:40AM–12:40PM
Canvassing in local neighborhood 1st location
Varies
12:40–1:40PM
Lunch Break / return back to the bus
Varies
1:40–2:10PM
Black men travel to their canvassing locations
Varies
2:10–4:10PM
Canvassing in local neighborhood 2nd location
Varies
4:10–4:40PM
Black men return back to the bus.
Varies
5:00–7:00PM
Bus departs from the arrival location back to the pick-up location.
On the road to original location
7:00PM
Black men arrival back to the original pick-up location to depart the bus.
Varies

Canvassing 
Best Practices

Speaking with voters face-to-face is one of the best ways to educate, persuade, and mobilize them to vote for a candidate or cause, making door-to-door canvassing an essential part of any political campaign.

The overall goal for Win With Black Men educates and engages black men on the importance of their vote in November. Below is state specific voter related information to share if questions arise during canvassing. 

Carry Identification 

  • Photo ID: Always carry photo identification with you.  

 

Meeting the Voter 

  • Introduction: Introduce yourself and the organization you are representing. This allows a person to become more comfortable to be engaged in having a conversation at the door. 

  • Basic Information: Provide basic information about the campaign, such as the candidate’s background, policy positions, and platform. 

  • Listening to Opinions: Ask about the voters’ opinions and if you can count on their support.  

  • Gratitude: Thank the voter for talking to you. 

 

MiniVAN Guide 

MiniVAN is a mobile canvassing application that allows political campaigns 

and organizations to conduct door-to-door canvassing using smartphones. 

 

  • Pull your turf: Enter your List number. Download List number. Watch this video to understand how canvass with MiniVan. 

 

Canvassing Goals 

Each canvasser should plan to knock all the doors on their canvass list. This helps to understand how many people are having meaningful conversations around this year’s election. Win With Black Men will ask each participant to attempt to meet the goals listed below.  

  • Doors per hour: 25-30 doors per hour = 50-60 doors per 2-hour shift  

 

Voter Information 

The overall goal for Win With Black Men educates and engages black men on the importance of their vote in November. Below is state specific voter related information to share if questions arise during canvassing. 

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Pennsylvania

  • Voter registration deadline: 

  • Last day to register: October 21, 2024 

  • Check Your Voter Registration Status: Website 

  • Early Voting Period: Many counties in Pennsylvania allow residents to vote early by casting a mail ballot in person at your county election board.  

  • Mail-In Ballot: 

  • Application for mail-in or absentee ballot must be received by the local county election office by: October 29 at 5:00 p.m. local time. 

  • The local county election office must receive the completed mail ballot POSTMARKED by November 5, 2024 at 8:00 p.m. local time. 

  • Polling Location: 

  • Hours: 7:00 p.m. – 8:00 p.m. on Tuesday, November 5, 2024. If you are in line by 8:00 p.m., you can vote. 

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North Carolina

  • Voter registration deadline: 

  • The last day to register to vote: 5 p.m. local time on October 11, 2024 

  • Website 

  • Early Voting Period: The voting period begins on October 17 – 3 p.m. local time on Saturday, November 2, 2024. 

  • Website 

  • Mail-In Ballot:  

  • Military and overseas citizens can register and request their absentee ballot with the Federal Post Card Application by 5:00 p.m. the day before Election Day. 

  • The ballot must be return via online/email or fax by 7:30 p.m. on November 5, 2024.  

  • Website 

  • Polling Location:  

  • Hours: 6:30 a.m. – 7:30 p.m. on Tuesday, November 5, 2024. If you are in line by 7:30 p.m., you will still be allowed to vote. 

  • Website 

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Georgia

  • Voter registration deadline: 

  • Last day to register: October 7, 2024 

  • Check Your Voter Registration Status: Website 

  • Early Voting Period: Voters have three weeks before Election Day for early voting including two Saturdays.  

  • Starts: October 15, 2024 

  • Website 

  • Mail-In Ballot: 

  • Last day to submit absentee ballot: October 25, 2024 

  • Polling Location: 

  • Hours: 7:00 a.m. – 7:00 p.m. on Tuesday, November 5, 2024. If you are in line by 7:00 p.m., you will still be allowed to vote. 

  • Website 

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Michigan 

  • Voter registration deadline:  

  • Last day to register: 8 p.m. on November 5, 2024 

  • Website 

  • Check Your Voter Registration Status: Website 

  • Early Voting Period: The early voting period begins the second Saturday prior to Election Day and ends the Sunday before the election, October 26 – November 3, 2024. However, communities may decide to provide additional days of early voting.  

  • Website 

  • Mail-In Ballot: The last day to register by mail or online is October 21, 2024. 

  • Website 

  • Polling Location:  

  • Hours: 7:00 a.m. – 8:00 p.m. on Tuesday, November 5, 2024. If you are in line by 7:00 p.m., you will still be allowed to vote. 

  • Website 

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Wisconsin

  • Voter registration deadline: 

  • Last day to register: October 16, 2024 (online and by mail) 

  • Website 

  • Check Your Voter Registration: Website 

  • Early Voting Period: Each city, village and town is responsible for setting the dates and hours of in-person absentee voting (early voting) for their own municipality.  

  • Website 

  • Mail-In Ballot:  

  • The last day to request absentee ballot: 

  • Regular and Permanent Overseas Voters: RECEIVED BY 5:00 p.m. local time on October 31, 2024. 

  • Military and Overseas Voters: Website 

  • Indefinitely Confined and Military: 5:00 p.m. local time on November 1, 2024. 

  • Military and Overseas Voters: Website 

  • In-Person Absentee: October 22 – November 3, 2024 times vary per municipal clerk’s office. 

  • Hospitalized and Military (away): 5:00 p.m. local time on November 5, 2024. 

  • Military and Overseas Voters: Website 

  • The last day to return absentee ballot by mail or delivery: 8:00 p.m. local time on November 5, 2024 

  • Website 

  • Polling Location: 

  • Website 

Social Media Tools 

In today’s world, social media is one of the most powerful tools we MUST have to mobilize, engage, and inspire action. As we embark on the Win With Black Men Get On The Bus Out of State Volunteer Bus Program, we are not only hitting the streets, but also flooding digital platforms with a unified voice—empowering Black men to take control of their narrative and amplify the importance of their vote. 

Choose the Right Format

Photos: Capture moments from your canvassing efforts, such as team activities or interactions with the community. 

Videos: Create short clips discussing your experiences, sharing testimonials, or encouraging others to get involved. 

Engage Your Audience

  • Ask Questions: Prompt followers to share their thoughts or experiences related to your message. 

  • Tag Relevant People: Mention team members, local leaders, or organizations to encourage shares and interactions. 

  • Respond to Comments: Engage with your audience by responding to their comments and messages promptly. 

Craft Engaging Captions

Share: Share your personal experiences and feelings about canvassing. 

Incorporate Calls to Action: Encourage your audience to take specific actions, such as registering to vote or joining the next canvassing event. 

Use Hashtags: Include relevant hashtags to increase visibility. 

Share Success Stories

  • Highlight Impact: Share stories of positive interactions or feedback from the community. 

  • Celebrate Milestones: Acknowledge and celebrate your team’s achievements, such as reaching a certain number of registered voters. 

Utilize Visuals

  • High-Quality Images: Ensure your photos are clear and well-lit. 

  • Branding: Incorporate our organization’s colors in graphics to maintain brand consistency. 

  • Diversity: Showcase the diversity of your team and community in your visuals. 

Post Consistently

  • Create a Schedule: Plan your posts to maintain regular engagement with your audience. 

  • Mix Content Types: Vary content between photos, videos, and text posts to keep your feed interesting. 

Social Media Accounts to Follow

Social Media handles are how a person is identified on any social media channel. Once a person is found on a platform, you should follow them hear what they have to say or tag them to engage in conversation. Below are a few social media accounts Win With Black Men recommend to follow and/or tag when you are posting across social media.

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Don’t forget to ask those on the bus for their handles so you can follow and tag them during your canvassing activities.  

 

Hashtags 

Hashtags are a powerful way to connect our message across platforms and create a digital footprint for the Win With Black Men movement. As you post updates, share stories, and engage others, use these hashtags to unify our voices online. They will help us reach a broader audience, spark conversations, and keep the momentum going as we mobilize Black men to vote and empower our communities. 

 

#WinWithBlackMen 

#BlackMenLead 

#BrothersForChange 

#OurFutureOurVote 

 

By using these hashtags, you’re joining a larger conversation, showing solidarity, and making it easier for others to find and engage with the WWBM initiative. 

Photo Gallery  

Win With Black Men wants to share your experience with other across the internet. If you are willing to share your photos with us, upload them below in our photos folder according to your destination city and state.  

 

Get On The Bus Out of State Volunteer Bus Program 2024 

 

 

This is just one step in shaping the future of this country.  

There are many other campaign activities to come.  

Stay tuned for more. 

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